Protecting Your IP When Every Meeting Is Recorded

As AI powered meeting tools become increasingly common, businesses are beginning to rely on AI agents to record, transcribe, and summarise discussions.

AI tools represent a significant opportunity to protect, manage, and create value in know-how which traditionally has not been recorded in meetings. However, such use also raises serious concerns about the protection of intellectual property and confidential business information.

The most important distinction lies between open AI systems and closed AI systems.

Understanding Open vs Closed AI Systems

Open AI systems are typically public, cloud based platforms that process user input on large, shared infrastructures. They may retain uploaded content, use it to train their models, or store it in jurisdictions beyond the business's control. For South African companies working with sensitive technical data, strategic plans, or client information, this creates a real risk of inadvertent IP exposure.