Changes In The Employee Documentation Retention In Poland

On February 13, 2018, the Act on Amendments of Certain Acts in Connection with Shortening the Period of Storage of Employee Files and their Electronisation was published. The date of its entry into force is January 1, 2019.

The Act amends the Labor Code, the Act on the Social Insurance System and the Act on Pensions and Disability Benefits from the Social Insurance Fund. New solutions shorten the period of storage of employee and payroll documentation and enable employers to keep and store employee documentation in electronic form.

Who are the new rules for?

Changing the form of keeping and storing employee documentation will be possible for all personal files. However, the retention period of the documentation will depend on the date of employment relationship establishment. The principles resulting from the Act are presented in the table below.