INFORMATION ABOUT US

This site is operated by Legalease Ltd (trading as Legal 500) (“we”, “us” or “our”). We are registered in England and Wales under company number 16602091 and have our registered office and main trading address at 188 Fleet Street, London, United Kingdom, EC4A 2AG. Our Group VAT number is GB 321 5727 22.

Legal 500 is part of a group of companies. References in these terms to our “Group” may include Legal 500 and its subsidiaries and affiliates from time to time, including Mondaq Ltd. Where we refer to “research services” and “analysis services” these may be provided by Legal 500 and/or other Group companies, as applicable.

1. Contract formation and structure

1.1  A binding contract is formed when:

• • the Customer places an order for Services (including via booking confirmation or signed order form), and

1.2  These Terms apply together with:

• • the applicable Order Confirmation;
  • any applicable Service Schedule (including event-specific terms where relevant); and
  • the Legal500.com Terms of Use.

1.3  Order of precedence:
In the event of any conflict:

1. 1. Order Confirmation
   2. Applicable Service Schedule
   3. These Terms
   4. Terms of Use
   5. Legal500.com Privacy Policies and Cookie Policy (for data protection matters only)

2. Services and fulfilment

2.1. Legal 500 shall provide the Services described in the Order Confirmation with reasonable skill and care, consistent with generally accepted standards for comparable services.

2.2. The Customer acknowledges that:

• • access to Services may vary depending on product configuration; and
  • Legal 500 does not guarantee uninterrupted availability.

2.3. Where fulfilment of the Services depends on the Customer supplying copy, content, approvals, data or other inputs (“Customer Materials”), the Customer shall do so promptly and in the format reasonably requested.

2.4. If delivery of the Services, or any part of them, is delayed, prevented or frustrated due to the Customer’s failure to supply Customer Materials, the Services shall be deemed fulfilled for contractual purposes, and no refund or credit shall be due.

3. No guarantee of editorial or research coverage inclusion

3.1. The Customer acknowledges and agrees that:

• • a booking, subscription or payment does not constitute a guarantee of inclusion in any editorial or research output, ranking, guide or analysis; and
  • editorial and rankings decisions are made independently by Legal 500.

3.2. Legal 500 shall not be liable for any loss arising from:

• • non-inclusion, or
  • inclusion in a manner different from the Customer’s expectations.

4. Charges, payment and tax

4.1. Charges are as set out in the Order Confirmation and are exclusive of VAT and any other applicable taxes.

4.2. Unless otherwise stated, invoices are payable within 28 days of the invoice date.

4.3. Interest on overdue amounts shall accrue at 2% above the Bank of England base rate, calculated daily until payment is made.

4.4. All payments shall be made in full, without deduction, set-off or withholding.

5. Term, cancellation and termination

5.1. The contract commences on the subscription start date stated in the Order Confirmation and continues for the agreed term.

5.2. The contract is non-cancellable and fees are non-refundable, regardless of usage, suspension or termination, except as expressly set out in these terms.

Either party may terminate the subscription on written notice if the other party commits a material breach of these terms which is not remedied within 30 days of written notice requiring it to be remedied.

Where the Subscriber terminates due to our uncured material breach, we will refund any pre-paid fees relating to the unused portion of the subscription period, calculated on a pro-rata basis.

No refunds shall be payable where:

• • the subscription is terminated by the Subscriber other than for our material breach; or
  • termination arises due to the Subscriber’s breach of these terms.

5.3. Neither party may terminate for convenience.

5.4. Either party may terminate immediately by written notice if the other party:

• • commits a material breach and fails to remedy it within 30 days of notice; or
  • becomes insolvent, enters administration or liquidation, or ceases business.

5.5. Termination does not affect accrued rights or payment obligations.

6. Intellectual property and content

6.1. All intellectual property rights in the Services, platforms, databases, compilations, analytics, rankings and outputs remain the exclusive property of Legal 500 or its licensors.

6.2. The Subscriber (or its contributors) grants us a non-exclusive, worldwide, royalty-free licence to publish, reproduce, distribute, make available, and promote any content submitted to us (including articles and related materials) in connection with the Legal 500 Services.

We may make reasonable editorial changes to submitted content for formatting, house style, length, clarity or technical requirements, provided that we will not make any material changes to the substance of the content without the Subscriber’s prior approval (not to be unreasonably withheld or delayed).

We may include agreed introductory or promotional text alongside such content.

This licence includes the right to publish such content across our Group platforms and services (including Mondaq and other Legal 500 Services), and to archive and make such content available on an ongoing basis.

6.3. Legal 500 may:

• • edit, format or decline Customer Materials at its discretion; and
  • exercise full editorial control.

6.4. The Customer warrants that:

• • it owns or has all necessary rights in the Customer Materials;
  • the Customer Materials do not infringe any third-party rights; and
  • the Customer Materials comply with applicable law.

6.5. The Customer shall indemnify and hold harmless Legal 500 against all claims, losses, liabilities and costs arising from:

• • the Customer Materials; or
  • breach of this clause.

6.6. Legal 500 accepts no responsibility or liability for:

• • Customer-authored content;
  • third-party content; or
  • reliance placed on such content by any person.

6.7. To the fullest extent permitted by law, the Customer irrevocably waives (and shall procure that all relevant authors waive) any moral rights or similar rights in the Customer Materials, including the right to be identified as the author and the right to object to derogatory treatment.

6.8. The licence granted under clause 6.2 shall survive termination of the contract solely in respect of Customer Materials that have been published, distributed or incorporated into Legal 500’s databases or outputs prior to termination.

 

7. Acceptable use

The Subscriber and its Users may use the Legal 500 Services for their internal business purposes, including for internal knowledge, training, research, and to inform legal advice, client work and marketing activities.

The Subscriber and its Users must not:

• • reproduce, distribute or make available any content from the Legal 500 Services to any third party (including clients), except with our prior written consent;
  • use the Legal 500 Services or any content from them to create or provide a competing or substitutive service; or
  • commercially exploit or otherwise use the content as part of any external product, publication or service.

7.2. Legal 500 may suspend access if it reasonably believes there has been misuse or breach.

8. Liability

8.1 Nothing in these Terms shall limit or exclude either party’s liability for:

• • death or personal injury caused by negligence; or
  • fraud or fraudulent misrepresentation.

8.2. Subject to clause 8.1, each party’s total aggregate liability to the other arising out of or in connection with the Services or these Terms (whether in contract, tort (including negligence), breach of statutory duty or otherwise) shall not exceed the fees paid or payable by the Customer in the 12 months preceding the event giving rise to the claim.

8.3. To the fullest extent permitted by law, neither party shall be liable to the other for:

• • loss of profits, revenue, goodwill or opportunity;
  • loss of data or business interruption; or
  • any indirect or consequential loss.

8.4. The Services and outputs are provided for information purposes only and do not constitute legal or professional advice.

8.5. The exclusions and limitations in this clause 8 shall not apply to the Customer’s liability under clause 6.5 (Customer indemnity).

 

9. Data protection

9.1. Each party shall comply with applicable data protection laws.

9.2. Personal data is processed in accordance with Legal 500’s General Privacy Policy, Referee Privacy Policy (where applicable) and Cookie Policy, which are incorporated by reference.

10. Assignment

10.1. Legal 500 may assign or transfer its rights and obligations to any group company or successor.

11. Amendments

11.1. Legal 500 may update these Terms from time to time. Material changes will not apply retrospectively to existing Orders. Where we make material changes, we will provide at least 30 days’ prior notice (for example, via email or a notice on the site).

12. Governing law and jurisdiction

12.1. These Terms are governed by the laws of England and Wales.

12.2. The courts of England and Wales have exclusive jurisdiction.

SCHEDULE A – MONDAQ READER DATA DISCLOSURE

1. Scope and application

1.1. This Schedule applies only to Services provided via the Mondaq platform where expressly stated in the applicable Order Confirmation.

1.2. This Schedule does not apply to:

• • Legal 500 services; or
  • any Services where no such express reference is made.

2. Definitions

In this Schedule:

• • “Content Recipient” means a registered or identifiable user of the Mondaq platform who accesses Content provided by the Customer.
  • “Recipient Data” means the personal data described in clause 3.1.
  • “Content” means articles, commentary or other materials supplied by the Customer for publication on Mondaq.

3. Disclosure of Recipient Data

3.1. Where a Content Recipient has accessed Content provided by the Customer, and has given explicit consent to the disclosure of their personal data to the Customer, the Company may provide the Customer with:

(a) the Content Recipient’s profile details (such as name, organisation, role and business contact details); and
(b) information relating to the Content Recipient’s interaction with the Customer’s Content.

3.2. No Recipient Data shall be disclosed unless:

• • the Content Recipient has actively consented to such disclosure; and
  • the consent mechanism clearly identifies the Customer as a recipient of the data.

3.3. Mondaq does not guarantee that any Recipient Data will be disclosed and makes no representation as to volume, frequency or quality.

4. Data protection roles

4.1. Upon disclosure of Recipient Data to the Customer under this Schedule, the Customer shall act as an independent data controller in respect of that Recipient Data.

4.2. Mondaq shall remain a data controller in respect of any personal data it retains within its own systems for its own purposes.

4.3. Nothing in this Schedule creates a general joint controllership arrangement between the Company and the Customer.

5. Customer obligations

5.1. The Customer shall process Recipient Data strictly in accordance with applicable data protection law.

5.2. In particular, the Customer shall:

• • make available to Content Recipients a GDPR-compliant privacy notice covering the Customer’s processing of Recipient Data;
  • identify the Customer’s purposes and lawful bases for such processing; and
  • honour all data subject rights in respect of Recipient Data.

5.3. The Customer shall not use Recipient Data for direct marketing purposes unless it has a valid legal basis to do so under applicable law.

6. Liability and risk allocation

6.1. The Customer is solely responsible for its processing of Recipient Data following disclosure.

6.2. The Customer shall indemnify and hold harmless Mondaq against any claims, losses or regulatory action arising from the Customer’s use of Recipient Data.

7. Relationship with privacy policies

7.1. The disclosure of Recipient Data under this Schedule is subject to, and must be consistent with, Legal 500’s General Privacy Policy and Cookie Policy.

7.2. In the event of any conflict between this Schedule and the General Privacy Policy, the General Privacy Policy shall prevail in respect of data protection matters.

SCHEDULE B – EVENT TERMS (GENERAL)

1. Application

1.1. This Schedule applies to any Services which relate to an event, conference, awards ceremony or similar activity (each an “Event”) where stated in the Order Confirmation.

1.2. In the event of any conflict between this Schedule and the main Terms, this Schedule shall prevail in relation to Events.

1.3. Clause 5 (Term, cancellation and termination) shall not apply to Events, which are instead governed by this Schedule.

2. Event delivery and format

2.1. Legal 500 shall organise and deliver the Event as described in the Order Confirmation.

2.2. The Customer acknowledges that:

• • Events are subject to change; and
  • certain elements (including venue, speakers, format, timing and programme) may be amended.

2.3. Legal 500 may:

• • change the format of the Event (including converting an in-person event to a virtual or hybrid format);
  • change the venue or location; or
  • make other reasonable changes to ensure delivery of the Event.

2.4. Where reasonably necessary, Legal 500 may substitute any part of the Services or Event benefits with alternatives of substantially equivalent value.

3. Cancellation and postponement

3.1. Legal 500 may cancel or postpone an Event at its discretion, including for operational, commercial or safety reasons.

3.2. Where Legal 500 cancels an Event:

• the Customer may:
  • (a) receive a refund of fees paid in respect of any Services not yet delivered; or
  • (b) elect to apply the fees to another Legal 500 event within 12 months.

3.3. Where Legal 500 postpones an Event:

• • (a) if the new date is within 12 months of the original date, the Customer shall be deemed to accept the new date;
  • (b) if the new date is more than 12 months from the original date, the Customer may terminate and receive a pro rata refund of fees relating to undelivered Services.

3.4. Any refund shall be limited to fees paid for the affected Event and shall not include any additional costs incurred by the Customer.

4. Customer cancellation

4.1. The Customer may not cancel its participation in an Event except as expressly provided in this Schedule.

4.2. Where the Customer cancels:

• • no refund shall be payable; and
  • Legal 500 may, at its discretion, offer a credit toward a future event within 12 months.

5. Force majeure

5.1. Legal 500 shall not be liable for any failure or delay in performing its obligations in relation to an Event where such failure or delay arises from events beyond its reasonable control, including (without limitation):

• • acts of God;
  • war, terrorism or civil unrest;
  • pandemics or public health emergencies;
  • venue unavailability; or
  • supplier failure.

6. Customer costs and attendance

6.1. The Customer is responsible for all costs associated with attendance at the Event, including travel, accommodation and staffing.

6.2. Legal 500 shall not be responsible for any such costs.

7. Event content and materials

7.1. Legal 500 may photograph, film or otherwise record the Event.

7.2. Legal 500 may use such recordings for promotional and reporting purposes across its platforms and Services.

SCHEDULE C – EVENT SPONSORSHIP TERMS

1. Application

1.1. This Schedule applies where the Customer is purchasing Event sponsorship as specified in the Order Confirmation.

2. Sponsor benefits

2.1. Legal 500 shall provide the sponsorship benefits described in the Order Confirmation (the “Sponsor Benefits”).

2.2. Legal 500 may substitute Sponsor Benefits with alternatives of equivalent value where reasonably required.

2.3. The Customer acknowledges that:

• • the composition of speakers, attendees and programme content may vary;
  • Legal 500 does not guarantee attendance numbers or specific attendees.

3. Sponsor obligations

3.1. The Customer shall:

• • provide all required materials (including logos, biographies and content) in a timely manner;
  • comply with all reasonable instructions relating to the Event;
  • ensure that its representatives act professionally and lawfully.

4. Branding and intellectual property

4.1. Legal 500 grants the Customer a non-exclusive, non-transferable, royalty-free licence to use Legal 500 event branding and logos (“Event Marks”) solely to promote its sponsorship of the Event during the Term.

4.2. The Customer grants Legal 500 a worldwide, non-exclusive, royalty-free licence to use the Customer’s name, logos and trade marks (“Sponsor Marks”) for:

• • promoting the Event; and
  • post-event reporting and marketing for a period of up to 12 months following the Event.

4.3. All use of Event Marks and Sponsor Marks shall be subject to brand guidelines and prior approval where reasonably required.

5. Data sharing

5.1. Where stated in the Order Confirmation, Legal 500 may provide the Customer with attendee information, subject to:

• • applicable data protection law; and
  • appropriate consents being obtained.

5.2. Upon receipt of such data, the Customer shall act as an independent data controller.

6. Exclusivity and participation

6.1. Any exclusivity rights (including panel sponsorship or speaking rights) shall be as set out in the Order Confirmation.

6.2. Legal 500 shall use reasonable endeavours to honour such exclusivity but does not guarantee absolute exclusivity unless expressly stated.

7. Sponsorship fees and cancellation

7.1. Sponsorship fees shall be non-refundable except as set out in Schedule B.

7.2. Where the Customer cancels sponsorship:

• • no refund shall be payable;
  • Legal 500 may, at its discretion, offer a credit toward a future event.

8. Promotional rights

8.1. The Customer may promote its sponsorship of the Event, including referencing Legal 500, subject to:

• • prior approval of branding use; and
  • compliance with applicable laws and professional rules.

SCHEDULE D – EVENT ATTENDANCE TERMS

1. Application

1.1. This Schedule applies where the Customer is purchasing tickets, tables or attendance rights for an Event.

2. Attendance benefits

2.1. Legal 500 shall provide the attendance benefits described in the Order Confirmation (the “Attendee Benefits”).

2.2. Legal 500 may substitute Attendee Benefits with alternatives of equivalent value where reasonably required.

3. Payment and fees

3.1. Ticket or attendance fees shall be payable as set out in the Order Confirmation.

3.2. Fees are non-refundable except as expressly set out in Schedule B.

4. Cancellation by Customer

4.1. If the Customer cancels attendance:

• • no refund shall be payable; and
  • Legal 500 shall have no obligation to provide alternative benefits.

5. Customer conduct

5.1. The Customer shall ensure that all attendees:

• • behave in a professional and respectful manner;
  • comply with all applicable laws and venue rules.

5.2. Legal 500 reserves the right to refuse entry to, or remove, any attendee whose behaviour is inappropriate, without refund.

6. Event participation

6.1. Legal 500 does not guarantee:

• • specific seating arrangements (unless expressly agreed);
  • participation in networking or specific sessions;
  • the presence of particular individuals.

7. Recording and publicity

7.1. The Event may be recorded, photographed or filmed.

7.2. By attending, the Customer consents to the use of such recordings for promotional purposes.